OFFICE MANAGER 227 views3 applications

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

 

Requirements:

  • Proven office management, administrative or assistant experience;
  • Knowledge of office management responsibilities, systems and procedures;
  • Excellent time management skills and ability to multi-task and prioritize work;
  • Attention to detail and problem solving skills;
  • Excellent written and verbal communication skills;
  • Strong organizational and planning skills;
  • Proficient in MS Office and Outlook;
  • Knowledge of clerical practices and procedures;
  • Computer skills and knowledge of office software packages;
  • Hands on experience with office equipment ;

 

Responsibilities:

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands;
  • Organize and schedule meetings and appointments;
  • Organize office operations and procedures;
  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time;
  • Manage contract and price negotiations with office vendors, service providers and office lease;
  • Provide general support to visitors;
  • Manage executives’ schedules, calendars and appointments;
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored;
  • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers;
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems;
  • Allocate tasks and assignments to subordinates and monitor their performance;
  • Perform review and analysis of special projects and keep the management properly informed;
  • Determine current trends and provide a review to management to act on;
  • Participate actively in the planning and execution of company events;
  • Coordinate office staff activities to ensure maximum efficiency;
  • Prepare operational reports and schedules to ensure efficiency;
  • Coordinate schedules, appointments and bookings;
  • Monitor and maintain office supplies inventory;
  • Review and approve office supply acquisitions;
  • Handle customer inquiries and complaints;

 

Please send your CV to  pasha.bagirli@azinka.az   email address by noting the name of the vacancy

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In 2003, AZINKA HR&CC was established and company provides HR and consultation services to mainly middle and big companies in various industries. Our mission is to provide optimal human resources and consultation solutions compliant with business ethics and clients’ needs in Azerbaijan. Our vision is to be the Central Asia’s and Caucasus’ best human resources & consultation service provider.

AZİNKA HR&CC 2003-cü ildən bəri Azərbaycanda xidmət göstərən lider yerli Insan resursları şirkətidir.Bizim müştərilərimiz neft və qaz, bank və maliyyə, FMCG və B2B-yə qədər müxtəlif sahələrdə fəaliyyət göstərən yerli və tanınmış xarici şirkətlərdir.

Şirkətimiz 2003-cü ildə təsis edilmişdir və müxtəlif sənayə sahələrində fəaliyyət göstərən orta və iri həcmli şirkətlərə işə götürmə və İnsan Resursları xidmətləri göstərməkdədir.Missiyamız Azərbaycandakı müştərilərimizin ehtiyaclarına və biznes etika normalarına uyğun optimal işəgötürmə və insan resursları xidməti göstərməkdir.Hədəfimiz Orta Asiyanın və Qafqazın ən yaxşı işəgötürmə və insan resursları şirkəti olmaqdır.

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  • Address Baku
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