Position Info:
- Work Location: Baku Office
- Position Schedule: 12 months
Qualifications & Experience:
- Education: Higher education
- Work Experience: Minimum 2-5 years of similar experience within oil and gas industry;
- Knowledge of Languages: English (fluent), Azerbaijani (fluent).
Other Skills/Certificates Required:
- Capability to proactively define and implement tools, procedures and/or techniques to deal with
scope of work changes and to maximize business opportunities;
- Capability to analyse, organise and manage Document Management processes and activities:
- control and monitoring of progress calculation, document list status, workflow, internal distributions, transmittal, etc.
- Capability to prepare reporting documents according to Company Standards and Project requirements and to check their reliability;
- Knowledge of tools and solutions related to Project Control activities;
- Be fluent in standard software for PC such as MS Office;
Responsibilities:
- Support in analyzing, organizing and managing the document management processes and activities in accordance with Company procedures. Provide monitoring of resources and interface with Document Controllers, Function Representatives and Document Service Assistants involved in the Project on Document Management topics. Ensure knowledge transfer and preservation of Document Management topics across Company;
- Support the Organization and Logistic analysis of the specific project, as well as the analysis of all involved Entities;
- Support and assist in defining the Project Document Management Process and setup the Project Progress Calculation;
- Control and monitor Client Approval Process and Document submission to the Client;
- Support in defining, organizing and managing the Final Project documents handover to the Client;
- Transfer, preserve and maintain the Document Management Knowledge;
- Ensure Document Management Methodology and Procedures maintenance and compliance, preparing the relevant project procedures;
- Support and assist in organizing and controlling Reports;
- Provide Help Desk support on the Document Management Tools in use;
- Organize Document Register and Master Data List activities;
- Ensure training and assistance on Project Document Management topics, including distant sites
- Support the Project Manager and the Risk Owners in minimising risk impacts and maximising opportunities identified within the Project;
- Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.;
- Upload Project Templates and Contractual Documentation into the system;
- Control or assist in workflows management and document distribution;
- Control or assist in linking document to activities, purchase request/order, to plant structure, etc.;
- Control documentation formal correctness;
- Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
- Perform other related duties as assigned by the line Manager.
