Role Description
- The overall objective of this position is to aid the Company Operations, processing incoming timesheets & expense claims ensuring they are correctly filed and complied with existing local legislation and company policies, as well as manage the billing processes.
Principle Accountabilities
Payroll
- Processes incoming timesheets & expense claims ensuring they are correctly filed and complied with existing local legislation and company policies.For FA LLC, FESL AZ Branch, Fircroft Caspian & Fircroft Georgia.
Monitors the labor legislation and clarifies contractors’ queries with regards to it.
- Maintains system and internal database to comply with employees’ current data.
- Resolves any payroll queries from contractors via telephone, email, or verbal query.
Provides system reports as requested.
Actively collaborates with the Operations Department to ensure compliance with contract specifications and resolution of problems and issues.
Calculation of PIT, SPF, Unemployment & health insurance contribution.
Booking and reconciliation of data in the system (1C ZUP 8.3 and 1C BUKH 8.3)
Preparation & submission of monthly, quarterly, and annual labour related statutory reports (PIT, SPF, Unemployment Tax & Health Insurance, statistics)
Client Invoicing
- Supervise and manage all billing processes.
- Preparing / issuing and controlling company invoices.
- Generate invoices from the system and dispatch them to the specific customers on a timely manner.
- Resolve billing issues.
- Assist and support audit teams in verifying bills/Invoicing and ensure compliance with relevant Company procedures.
- Assisting management, as needed with invoicing information requests / queries.
- Resolves and directly handles any client invoice queries. This includes raising and issuing manual invoices and credit notes if any.
- Works closely with finance department to check differences with the paid and charged amounts
Other AD HOC Tasks
- Bank processing- Timely processing of Accounts payable invoices according to the contract terms; taxes and contributions payment, salary payments and preparing all other payments via internet banking for FA LLC, FESL AZ Branch, Fircroft Caspian & Fircroft Georgia.
- Assisting Finance Manager with other subjects
Skills, Knowledge, and Experience
- 3-5 years payroll experience
- Payroll experience in the Oil and Gas sector
- Can work both solo and as part of a team
- Good analytical skills
- Good attention to detail
- Advanced Microsoft Office and Microsoft Excel Skills
- Effective Communication Skills – written and verbal
- Ability to work under pressure and adhere to monthly deadlines
Please send your CV to [email protected] email address by ” Payroll Specialist” the name of the vacancy.
